• Costly retention of duplicate information?
• Costly waste of space to store active and inactive files?
• Lack of workflow for electronic documents?
• Difficulty in locating documents?
• Not purging documents per the UCOP retention schedule?
• Lack an archive of authoritative information to inform decision making?
• Regulatory compliance issues?
• Security issues arising from less controlled access to sensitive documents?
• The information environment is not shrinking. The longer a resolution is not put in action, the worse the problem will get and the more expensive the solution will be?

Our Document Management Solution provides two basic office functions. First, it works as desktop electronic archive. In theory, all proprietary documents, regardless of format (including email), are stored in an electronic repository, indexed for ease of search, assigned a retention period and then are made available for use. Secondly, minimizes paper workflows within the office, it would enable workers to create, edit, route and approve documents without using paper.

Our solution involves company proprietary files (business cars, receipts, documents) scanned into searchable electronic formats then automatically stored in a digital filling system on a database - either on a secure server or on the same local computer - and multiple instances of the software can be installed on several computers and/or laptops in various departments and locations along with our unigue document imaging hardware.

Several dccuments can be scanned from different departments and then stored in the database which can be retrieved at anytime from any location using various user roles and security levels.